Invoicing & payments
Billing an event staffing client means hours across venues, fees that change per job, several payers on one program, and a client who wants an invoice that matches the hours you validated. Staffli produces the client invoice and the register for your payment provider from the same validated hours, so the two never disagree. It does not move money: your provider does.
The worker submits hours from the shift card, you validate them with the clock-in record and selfie beside them, and Staffli builds the client invoice from that single record. Save prepares, Bill issues, and a draft can be reverted as long as nothing is sent or paid.
Bill one program to 2 to 6 payers, equal, percent or fixed amount, validated to the cent, with one real invoice per payer. Sales tax is resolved from the shift's state with a fallback on the client. PO numbers are enforced when the client requires them.
Management fee, rush fee, holiday premium, product buyback, supplies, processing fee, mileage and parking, credits. A management fee percentage on the client auto-creates the line. Export the full breakdown as CSV or copy it for Excel.
See gross margin per shift and per client, aging buckets, overdue invoices with days late and a forecast, to stay cash-flow positive.
One price per active worker. No modules to buy, no seats for managers.
FAQ
No, and that is deliberate. Staffli produces the validated hours, the client invoices and a payment register export for ADP, Gusto, Paychex or generic CSV. Your payment provider and your bookkeeper stay in place; Staffli feeds them.
No. You validate hours, with the clock-in record beside them, and a program cannot be invoiced while a worker still owes hours. Clients see the invoice with its line-level detail in their portal and declare when they have paid it, which you confirm.
Yes. Sales tax is resolved from the shift's state with a fallback on the client, with a state taxability rules table, and split billing lets you invoice one program to several payers.
Staffli is priced per active worker per month. You only pay for workers who actually worked a shift in the last two months. Admin seats are unlimited, with no per-seat fees for managers. SMS is billed at 3 cents a message. The exact rate is on the pricing page.
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Share your market (events, trade shows, hospitality), your team size and monthly shift volume. We'll come back with a tailored Staffli and Nelson demo built for your operation.
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