Promotional staffing software for tasting, demo and brand activation agencies
Built for promo & tasting agencies
The workflow that runs your promos.
Built for agencies running 100+ shifts a month
Hundreds of small shifts a month, dozens of brand ambassadors across markets, clients who want recaps yesterday. Spreadsheets and group emails won't scale. Staffli will.
Open Shifts
Stop sending 100 messages for 100 shifts.
Create your whole month of tastings in one go. Group shifts by market, brand, or program — then open them to the right ambassadors with a single broadcast. Your BAs see what's available in their area and apply self-service.
- Bulk-create dozens or hundreds of shifts at once
- One grouped notification per market, not one per shift
- Ambassadors apply on the shifts they actually want
- Approve in a swipe — no more spreadsheet ping-pong
Staffing
7 / 12 filled
5 shifts still open
- Sent
Tier 1 · Top sellers
Sent · 45 notified · 7 filled
- Locked
Tier 2 · Medium
Locked
- Locked
Tier 3 · Last resort
Locked
Staffing
11 / 12 filled
Almost fully staffed · 1 left
- Done
Tier 1 · Top sellers
Done · 7 filled
- Live
Tier 2 · Medium
Sent · 60 notified · 4 filled
- Locked
Tier 3 · Last resort
Locked
12 new shifts · Brooklyn
Sent to 60 ambassadors
Market
Brooklyn, NY · 248 ambassadors
- MA
Maya A.
4.9 · 87 shifts
9499%
reliability
T1 - DL
Devon L.
4.9 · 72 shifts
9198%
reliability
T1 - JR
Jasmine R.
4.8 · 64 shifts
8897%
reliability
T1 - TK
Tyrell K.
4.6 · 41 shifts
74Manually overridden
92%
reliability
T2 - SO
Sofia O.
4.5 · 36 shifts
6890%
reliability
T2 - AH
Aiden H.
4.2 · 18 shifts
5284%
reliability
T3
Auto-refreshed daily
Smart Tiers
Your best ambassadors get first pick.
Staffli ranks every BA in every market and job family on real data: shifts done, validated shifts, your ratings, no-shows. Open shifts roll out in waves: top performers first, then the next tier, automatically when a tier doesn't fill. You calibrate the scoring and can override any ranking.
- Auto-ranked Tier 1 / Tier 2 / Tier 3 per market
- Waved release — top tiers see shifts first
- Performance scored on real data, not gut feel
- Manual override on any ambassador, any time
Client Portal
Give your clients their own space.
Every brand you work with gets a secure, branded portal scoped to their account only. Recaps, candidate selection, invoices, briefs — one professional place instead of a thread of emails, decks and screenshots.
Client portal
Casamigos · Spring 2026 Activations
1,284
Samples distributed
3,420
Audience reached
4.7 / 5
Avg sentiment
86
Photos submitted
Field photos
Apr 12 · liveConsumer questions
"Is this gluten-free?"
Asked 14× · Williamsburg
"Where can I buy this in Brooklyn?"
Asked 9× · Park Slope
"Reposado vs Añejo?"
Asked 7× · all locations
Event recaps & ROI
Photos, samples distributed, audience reached, sentiment, consumer questions — submitted by BAs and visible to the client in near real-time.
Candidate review
You shortlist BAs for the activation. The client reviews profiles and likes their favorites. You see the picks and keep the final call.
Invoices
Validated invoices, paid / pending status, downloadable PDFs — all in one place. No more chasing it down over email.
Brand briefs
Briefs, talking points, dos & don'ts — accessible to the client and pushed straight to the BAs working their activations.
Brand Database
Every brand brief, one tap away.
Each supplier lives in Staffli with its products and their full brand story: talking points, tasting notes, website, photo. Entered once. Your ambassadors open it from the shift in the app, without anyone re-attaching a PDF.
- Supplier and distributor records, with the products each one carries
- Talking points, tasting notes, website and photo per product
- Only the supplier's products appear when you build the shift
- Products set on a program are inherited by every shift
Brand profile
Casamigos
Tequila · Premium
24
Activations
8
Markets
142
BAs trained
Talking points
- Small-batch tequila by George Clooney & Rande Gerber
- Slow-distilled · ultra-smooth · sip neat
Tasting notes
- Blanco · Citrus · vanilla · sweet finish
- Reposado · Caramel · spice · oak
Dos & don'ts
- Always serve chilled, not iced
- Never compare to mass-market brands
Worried about migration? Setup is done for you.
Your roster, clients and locations imported, your markets and rates configured, and 30 days of hypercare after go-live.
Contact
Tell us about your staffing agency.
Share your market (events, trade shows, hospitality), your team size and monthly shift volume. We'll come back with a tailored Staffli and Nelson demo built for your operation.
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