Event staffing app: Your agency's whole week, in one app.
From the client's request to the paid invoice. Your back office, your ambassadors' app and your clients' portal, all under your name.
01The request
The request comes in. Nothing gets retyped.
However your clients ask, the shifts land in your back office, ready to staff.
- Clients request shifts from their portal. You approve in one click.
- Bring a whole season from a spreadsheet: import your CSV, columns matched once and remembered.
- Programs: a month of shifts created at once, grouped by market and brand.
- One event staff schedule for events and program shifts, by list or by week.
- Every shift in its market's time zone.
02Staffing
The best fit hears first.
Staffli ranks every applicant for you and opens your shifts to your best people before anyone else.
- AI ranks every applicant, best fit first.
- Shifts open in waves: Tier 1 first, then the next tiers on your timing.
- Your client likes the candidates they prefer. You keep the final word.
- Contracts signed in the app, on your own PDFs, with a signature certificate. No DocuSign subscription.
- Certifications tracked with their expiry dates, reminders before they lapse, and shifts hidden from anyone without the required tag.
03Before the shift
One app. Every conversation.
Briefs, reminders and conversations reach your ambassadors on the channel they actually read.
- Push, SMS or both on every send. Replies by text land in the conversation.
- Brand files on every shift.
- A hotline card in the app: your on-call contact, one tap to call or text.
- A group chat for every event, with photos, videos and voice notes.
- News and polls for your whole roster.
04The day
On site, on time, on record.
Check-in proves who was there. The recap shows what happened.
- Geofenced clock-in with a live selfie. Attempts from too far away are refused and logged.
- Recaps from the phone: photos, samples, sales and sentiment, on your template for each client.
05After the shift
Hours checked. Recaps out. Nothing to chase.
What happened on site turns into numbers you can bill, and proof your client can see.
- Planned and clocked hours side by side, gaps flagged, approved in one batch.
- Recaps approved by you, then released to your client's portal with every photo.
- Ratings and notes on every mission, for the next time you staff.
- Exports in CSV and PDF: client-ready rosters, recaps and hours.
06The money
Invoices that match the hours. Books that match the invoices.
Billing starts from approved hours, so nothing gets keyed twice.
- Consolidated invoices per client and period, built from approved hours. Nothing is issued until you say so.
- Split billing across several payers, sales tax, and management, rush, holiday, buyback and mileage fees.
- Your client sees the invoice in their portal and tells you when it's paid.
- Synced with QuickBooks. Payroll exports for ADP, Gusto and Paychex.
- Revenue, margin per event, top clients, overdue invoices and aging, in one dashboard.
Your back office, in your pocket
The whole back office on your iPhone: today's shifts, every event and its applications, news and polls. Run the day from the venue, not from your desk.
Built around your agency
- 01Your app on their home screen: your icon, your colors, your name on every push, text and email.
- 02Your portal on your domain. Each client sees only their own data.
- 03Your own database, hosted in the US. Export everything, any time. Source code clause in the contract.
- 04Set up for you, then 30 days of hypercare with one named person.See how setup works
Now let Nelson run the week.
Every step above, Nelson can do for you. In one sentence, or on his own when you let him.
Contact
Tell us about your staffing agency.
Share your market (events, trade shows, hospitality), your team size and monthly shift volume. We'll come back with a tailored Staffli and Nelson demo built for your operation.
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