Event staffing app for agencies: scheduling, geofenced time tracking, payroll exports and client portal

Shifts, events & programs

Shift list grouped by day with fill rates, an urgent-staffing banner, multi-day events, and programs dispatched in tiered waves. Every time stored in the market's local time zone.

• Positions from your catalog, with per-position rates and bonuses
• Tier 1 / 2 / 3 waves with auto-advance every 15 minutes
• Applications ranked with score, history and schedule-conflict checks

SMS, clock-in & hours

On every send you choose push, SMS or both: open shifts, reminders before a shift, staffing nudges to ambassadors who haven't applied, hours and recap reminders, and any manual message to a selection. Every message is logged with its delivery status.

• SMS at 3 cents, A2P registration filed for you
• Geofenced clock-in with a live selfie, refused attempts logged
• Hours submitted from the shift card, validated by you with a rating

Documents & compliance

Certifications, permits and licenses per ambassador with expiry dates. Reminders before they expire, a roster view by status, and tags that gate which shifts someone can see.

• Driver's license, car, languages and sizes on every profile
• Shifts requiring a tag are invisible to people who don't hold it
• Pending sign-ups wait on your approval

Client invoicing

Consolidated invoicing per client and period, split billing across 2 to 6 payers validated to the cent, sales tax by state, PO enforcement. Save prepares, Bill issues, and you can revert a draft as long as nothing is sent or paid.

• Structured fees: management, rush, holiday, buyback, mileage
• Accounting export for QuickBooks, Xero or generic CSV
• A program can't be invoiced while hours are still owed

Finance dashboard

Revenue, gross margin, average ticket, top clients, aging buckets, overdue invoices with days late, forecast, shift profitability and staff retention. Live in one view.

• Gross margin per shift and per client
• Treasury and aging, overdue invoices flagged
• Load heatmap and staff pool retention

Open Shifts

Stop sending one message per shift. Create your full month of shifts at once, group them by market or brand, and open them to the right ambassadors in a single broadcast. Your BAs see what's available and apply self-service.

• Bulk-create dozens or hundreds of shifts at once
• One grouped notification per market, not one per shift
• Ambassadors apply on the shifts they actually want
• Approve in a swipe, no spreadsheet ping-pong

Smart Tiers

Staffli ranks every ambassador in every market by real performance: ratings, completion rate, no-shows, client likes. Open shifts roll out in waves: top performers first, then it opens to the next tier. You stay in full control and can override any ranking.

• Auto-ranked Tier 1 / Tier 2 / Tier 3 per market
• Waved release: top tiers see shifts first
• Performance scored on real data, not gut feel
• Manual override on any ambassador, any time

Shift requests

Your client asks for a shift from their portal: date, venue, headcount, brief. It lands in your back office as a request you validate. No email thread to decode, no re-typing.

Candidate casting

You flag which applications the client may see. They browse photos and like the ones they prefer. You see the likes in real time and keep the final word.

One thread, your whole team

Every client exchange lands in one conversation that everyone on your side sees, attached to the shift or program it's about. Nobody forwards anything, nobody answers twice.

Photo wall and KPIs

Every on-site photo from the recaps, filterable by shift. People reached, samples distributed, average sentiment and any custom KPI from your recap template, across all their shifts and per program.

Full recaps, not summaries

The complete recap per shift, one tab per ambassador, PDF download. Released to the client only once you've approved it, if you turn the approval gate on.

Invoices and payment declaration

Awaiting payment, overdue, paid, outstanding balance, embedded PDF. The client declares 'I've paid this invoice' and you confirm. No more chasing over email.