Meet Nelson
Nelson, your AI staffing coordinator.
Scale up your agency without hiring. He knows every client, ambassador and shift on your calendar, remembers what you teach him, and reads the inboxes you share with him. He spots what needs you and proposes the next move. Ask him in plain English, out loud, or from WhatsApp and Telegram, and he does it in your app. Nothing goes out without your go.
- Back office
- Voice
- Telegram
One program, one week. Here are four moments Nelson runs for you. He runs the rest of your week too.
01 · Monday
One email. The whole program, built.
Before
From: Dana Reyes, Kestrel Row Spirits
Event form 1 of 30
Event form 2 of 30
Event form 3 of 30
The client's email becomes 30 event forms, the same brief pasted into each one, then a blast to your whole roster, every market.
30 forms · 30 briefs pasted · 1 blast to everyone
Monday, 9:12 AM. Kestrel Row confirms their fall program by email. Normally, that's where thirty event forms begin.
Nelson
online
Inbox · waiting for Nelson
02 · Thursday
Everyone working this weekend. One sentence.
Before
Hi Maya, reminder: Sat 4-8 PM, Lincoln Park. Black polo…
Hi Jon, reminder: Fri 4-8 PM, Evanston. Bring the…
Hi Priya, reminder: Sun 11-3, grocery demo…
Every Thursday: open the sheet, then text each ambassador their shift, one by one.
64 texts · one by one · a whole day
Thursday, Oct 1. 38 shifts this weekend across four programs, and 64 people who need to show up.
Nelson
online
Shifts · waiting for Nelson
03 · Friday, 2:40 PM
Friday, 2:40 PM. Covered before 3.
Before
Hi Nina, any chance you're free tonight, 4-8 at Wicker Park?
Hi Omar, can you cover Wicker Park tonight at 4?
Hi Maya, are you around tonight? Jess is out…
Jess cancels 80 minutes before showtime: text around to find someone free, wait for answers, send the address and the brief, fix the sheet.
80 minutes to showtime · texting around, one by one
Friday, Oct 2, 2:40 PM. The Wicker Park tasting starts at 4.
Nelson
online
Messages · waiting for Nelson
04 · End of month
End of month. Checked, then in QuickBooks.
Before
Oct 2 · Lincoln Park · 8 h · $400
Oct 2 · Wicker Park · 8 h · $400
Oct 2 · Evanston · 8 h · $400
+ 27 rows
Export the shifts, sort by billing name, rebuild the invoice in Excel, check every split by hand, then key it into QuickBooks.
30 lines · 2 payers · checked by hand
Monday, Nov 2. October is done: thirty tastings to bill, split between the brand and its distributor.
Nelson
online
Billing · waiting for Nelson
That was four moments. Ask him about the rest.
Build
Staff
Remind
Inbox
Bill
Remember
Tap a question to see Nelson's answer.
The Staffli team sets you up. Nelson operates from day one.
Nelson FAQ
What agencies ask about Nelson.
What is Nelson?
Nelson is your AI staffing coordinator, built into Staffli, the event staffing software. He knows what's happening across your agency and remembers what you teach him. You tell him what you need in plain English and he does the work inside your app: he builds whole programs from your clients' emails, launches waves, reminds your crew, covers call-outs and gets your invoices into QuickBooks.
Where do I talk to Nelson?
In the bubble in your back office, by voice, or from WhatsApp and Telegram. Send him a message from wherever you are, the way you'd message a coordinator, and the work happens in your app.
Can Nelson take the initiative?
Yes. Nelson reads and triages your inbox, ranks applications and flags what needs you, then comes to you with the fix, ready to run. He proposes, you decide: nothing that commits people or money happens without your go, and he never notifies a candidate on his own.
Can Nelson answer my emails?
Yes. He reads your inbox, sorts what matters and drafts replies in the same thread, with your signature. Nothing is sent before your go: drafting and sending never happen in the same turn.
Does Nelson follow the same rules as my app?
Nelson performs the exact same actions as the buttons in your app: same result, same notification, with an audit trail on top. He prices from your rate catalog, uses your tags and your language levels, and asks instead of guessing when something doesn't exist yet.
Where does my data live?
In your agency's own database, hosted in the US, the same one the rest of Staffli runs on. Nelson reads and writes to that same database, and every action he takes leaves an audit trail behind it.
What if I don't want AI?
Turn Nelson off. Staffli is a complete staffing platform on its own: shifts, waves, the branded worker app, the client portal and billing all work the same way without Nelson switched on.
Which languages does Nelson speak?
English, and the languages your team writes in. Nelson replies in the language of the message he receives, whether that's a command in the back office or an email landing in your inbox.
Contact
Tell us about your staffing agency.
Share your market (events, trade shows, hospitality), your team size and monthly shift volume. We'll come back with a tailored Staffli and Nelson demo built for your operation.
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