Ubeya alternative
Ubeya is a workforce management platform used by staffing agencies and event businesses in many countries. Staffli focuses on US event staffing agencies with 3 to 10 managers: SMS to ambassadors with A2P registration filed for you, client invoicing with sales tax by state and split billing, a client portal where clients request shifts, a white-label worker app and pricing per active worker. The table below shows where the two differ.
Same table we use internally when an agency asks us to compare. Partial means available with limits or as a paid add-on.
| Feature | Staffli Per active worker | Ubeya Per user |
|---|---|---|
| Set up for you before you log inroster import, markets, positions, rates, recap templates | YesDone for you | PartialGuided self-serve |
| Your name, icon and domainworker app, client portal, PDFs, notifications; no vendor branding | YesIncluded | PartialVaries by plan |
| Dedicated database per agency | Yes | NoMulti-tenant |
| New features built on request30-day hypercare included, then quoted per hour | Yes | NoVendor roadmap |
| One named person on your accountchat, email and video; blocking incident handled same business day | Yes | PartialSupport desk |
| Assistant that executesdrafts events, staffs, launches waves, lists invoices, exports | YesNelson | NoForecasting only |
| Client portal includedshift requests you validate, recaps, photos, invoices, casting likes, one thread | YesIncluded | Yes |
| SMS to ambassadors, A2P registration handledopen shifts, reminders, staffing nudges, manual messages, delivery status logged | Yes3¢ / message | PartialVaries by plan |
| Client invoicing from validated hoursconsolidated per period, split billing, structured fees, sales tax by state, QuickBooks / Xero export | YesSplit billing | Yes |
| Full data export, source code if the service ends | YesIn the contract | PartialExport only |
Competitor cells reflect their public pricing and feature pages and Capterra / GetApp listings, September 2026. 'Varies by plan' means the capability exists in some tier or as an add-on. Availability may have changed since. Ubeya is a trademark of its respective owner; Staffli is not affiliated with or endorsed by Ubeya.
When Ubeya is the better pick
Ubeya is a strong option if you operate across several countries or want an established enterprise vendor. Staffli is the better fit if you are a US agency that wants state sales tax, split billing and A2P-registered SMS handled natively, a fully branded app, and a price that follows the number of workers you actually deploy.
Consolidated invoices per client and period, structured fees, sales tax resolved from the shift's state, split billing across 2 to 6 payers, PO enforcement, and exports to QuickBooks or Xero.
Your workers download your app. Your clients log into your portal on your domain. Staffli stays invisible.
Positions, rates, programs and branding are loaded for you during onboarding by one named person. You do not bend your process to fit the tool.
Type an instruction: Nelson staffs the candidate, launches the next wave, lists the unpaid invoices or runs the accounting export inside your back office.
One price per active worker. No modules to buy, no seats for managers.
FAQ
Yes. Staffli is built for the US market: sales tax by state, split billing, A2P-registered SMS at 3 cents, and exports to QuickBooks and Xero are native. Ubeya serves many countries, which is valuable if you operate internationally but adds setup you may not need.
Yes, and it is included in the base price. Clients request shifts that you validate, see their upcoming shifts and the team on site, read full recaps with photos and KPIs, view their invoices, like the candidates you propose, and write in one message thread with your team, all on your domain.
Staffli is priced per active worker per month. You only pay for workers who actually worked a shift in the last two months. Admin seats are unlimited, with no per-seat fees for managers. SMS is billed at 3 cents a message. The exact rate is on the pricing page.
The setup is done by Staffli before you log in: your domain and branding, your roster, clients and locations imported, your markets, positions, rates and recap templates configured. You go live from day one as an installable app, with three recorded training sessions, then 30 days of hypercare where every adjustment is included, with one named contact. See the getting-started page.
Yes. During onboarding we import your workers, clients, positions and rates from a CSV export, so you start on Staffli with your history intact instead of a blank account.
Keep exploring
Contact
Share your market (events, trade shows, hospitality), your team size and monthly shift volume. We'll come back with a tailored Staffli and Nelson demo built for your operation.
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