Invoicing & payments

Staffing agency invoicing software that bills the hours you validated.

Billing an event staffing client means hours across venues, fees that change per job, several payers on one program, and a client who wants an invoice that matches the hours you validated. Staffli produces the client invoice and the register for your payment provider from the same validated hours, so the two never disagree. It does not move money: your provider does.

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What changes when you run on Staffli

One validated timesheet, one invoice

The worker submits hours from the shift card, you validate them with the clock-in record and selfie beside them, and Staffli builds the client invoice from that single record. Nothing is issued until you approve it.

No re-keying between systems
Clock record and submitted hours side by side
Invoice PDF ready in minutes

Split billing and sales tax by state

Split one program across several payers, with one real invoice per payer. Sales tax by state is applied, and PO numbers are enforced when the client requires them.

Structured fees, not free-text lines

Management fee, rush fee, holiday premium, product buyback, supplies, processing fee, mileage and parking, credits. Export the full breakdown as CSV or copy it for Excel.

Margin and treasury in real time

See gross margin per shift and per client, aging buckets, overdue invoices with days late and a forecast, to stay cash-flow positive.

Included with every agency

One price per active worker. No modules to buy, no seats for managers.

Complete setup done for youYour domain bought for you, markets, positions, rates, recap templates, branding, roster import
Back officeShifts, programs, tiers and waves, hours validation, finance dashboard
Branded worker appYour name, icon and colors, on the App Store and Google Play. Geofenced clock-in with selfie
Client portalShift requests you validate, recaps, casting likes, invoices, one thread. Included
Client invoicing & payrollConsolidated and split invoices, sales tax by state, synced with QuickBooks. Payroll exports for ADP, Gusto and Paychex
Nelson, your AI staffing coordinatorCreates events, staffs, launches waves, lists invoices, sets reminders
SMS channelA2P registration filed for you. Every message logged with its delivery status
Documents & e-signatureOnboarding documents signed in the app, certifications with expiry alerts, reminders. No DocuSign needed
Hypercare & support30 days with every adjustment included, then one named person who knows your agency

FAQ

Questions about invoicing & payments.

Does Staffli run payroll?

No, and that is deliberate. Staffli produces the validated hours, the client invoices and a payment register export for ADP, Gusto, Paychex or generic CSV. Your payment provider and your bookkeeper stay in place; Staffli feeds them.

Can clients approve timesheets before invoicing?

No. You validate hours, with the clock-in record beside them, and invoices only go out once every hour is validated. Clients see the invoice with its line-level detail in their portal and declare when they have paid it, which you confirm.

Does Staffli handle sales tax on staffing invoices?

Yes. Sales tax by state is applied to your staffing invoices, and split billing lets you invoice one program to several payers.

How is Staffli priced?

Staffli is priced per active worker per month. You only pay for workers who actually worked a shift in the last two months. Admin seats are unlimited, with no per-seat fees for managers. SMS is billed at 3 cents a message. The exact rate is on the pricing page.

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Contact

Tell us about your staffing agency.

Share your market (events, trade shows, hospitality), your team size and monthly shift volume. We'll come back with a tailored Staffli and Nelson demo built for your operation.

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