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Free tools for event staffing agencies
The schedule, the invoice and the two numbers every quote needs: how many people to book and what to bill per hour. Download the templates, run the calculators, keep what you make with them. No email asked.
- Free template
Event staff schedule template
Free Excel and Google Sheets schedule for event staff: shifts, breaks, hours, confirmations, open slots and labor cost per event.
Excel (.xlsx) and CSV for Google SheetsGet the template
- Free template
Staffing agency invoice template
Free Excel invoice for staffing agencies: hours by worker, overtime at 1.5x, fees, sales tax, PO number and split billing between two payers.
Excel (.xlsx), opens in Google SheetsGet the template
- Free calculator
Event staffing calculator
How many servers, bartenders, crowd managers or booth staff an event needs, with the published ratio behind each number and the labor cost.
Runs in your browserOpen
- Free calculator
Bill rate calculator for staffing agencies
Turn a pay rate into a bill rate: FICA, FUTA, SUTA, workers' comp, liability and overhead, then markup or margin, per hour.
Runs in your browserOpen
The guides explain the numbers behind these tools: staff ratios, booth staffing, pricing, no-shows and multi-day schedules.
Read the guidesContact
Tell us about your staffing agency.
Share your market (events, trade shows, hospitality), your team size and monthly shift volume. We'll come back with a tailored Staffli and Nelson demo built for your operation.
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